When done click Next. If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you canarchive items manually. I tried to change where the sent messages are being saved into the "Sent Items" folder of the shared secondary inbox. I am slowly regaining sanity, though I cannot believe this process is what is required to pick which sen box I'd like my Outlook 13 mail to be stored. Office Customization Tool (OCT) registry path: HKEY_CURRENT_USER\SOFTWARE\microsoft\office\16.0\outlook\options
Below, you will find the steps to make select a specified folder: On the Tools menu, click Account Settings. In case you want to change the default sent folder for your IMAP account from Sent to Sent Items then you may follow the steps as per the following Microsoft link. HKEY_CURRENT USER\Software\Microsoft\Office\1x.0\Outlook\Options. I know that I can save a reply in the same folder as the original mail, but I want to see a folder list each time I send an email. On the Tools menu, click Options , and then on the Preferences tab, click E-mail Options . Click for It should now correctly recognize the other Sent folder. In the popping up Account dialog box, select an account in the Account: box and click OK button. 300+ powerful features / functions for Excel 2021, 2019, 2016, 2013, 2010, 2007 or Office 365! Kutools for Outlook is a powerful add-in that frees you from time-consuming operations which majority of Outlook users has to perform daily! If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Microsoft cannot guarantee that you can solve problems that result from using Registry Editor incorrectly. Windows 10, Outlook 2016 (16.0.11929.20234) 32-bit, on-premises Exchange 2010, no Cached Exchange Mode, with an image used in the signature. How to copy and paste formulas from Google Sheets to Excel or vice versa? If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Answers. It should look something like this. I would like to use the "save sent item" option and followed the instructions above. Outlook Special Folders. Thank you for any help. You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. In the Open box, type regedit, and then press Enter. How to count the number of sent emails per month in Outlook? The methods that you can use depend on the type of email accounts that you have set up in Outlook. Step 5: Navigate to "Save Messages" in the right pane of the dialogue box. I dont see the option to change add a new folder. Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier! This works great for me. Thank you for any help. I have been battling this for an entire daytrying to get all of my devices to use the same iMap boxes for filing. Hi, In an instance whereby a user's mailbox (say user1@contoso.com) is shared with user2@contoso.com with 'Full Access' and 'Send as' privileges. Online Archive is a feature for Microsoft 365 enterprise customers who have uncommonly large mailboxes. But here we arrange some tricks about how to change the default sent item folder, and save sent email messages into alternative folders in Microsoft Outlook easily. Note: Exchange account and IMAP email account do not support to change their default delivery locations. Generally speaking, we can set a rule to automatically forward emails to the specified recipients, such as your another email account, your Gmail, or your colleagues, etc. Step 4: In the new Rules Wizard dialog box. This comment was minimized by the moderator on the site. You have no idea how grateful I am for thisafter talking with one technician after another, after asking BlueHost for help and of course, getting nothing from Microsoft except that I have to pay for their 'help', this works, even on Outlook 2016. AutoArchive can still be used if you dont have an Online Archive, and if your IT department doesnt disable the functionality. The Sent Items folder came with the Outlook PST file. Those items show up in the default sent items, but I cannot get it copy those over as well. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. If you don't see the folder and you're using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now. Anybody have any idea why this might be happening or why it won't work? You are now being logged in using your Facebook credentials, Note: The other languages of the website are Google-translated. My company implemented a new policy that automatically deletes our sent emails after 60 days, and this works perfectly for me to keep all of my emails in a separate sent folder without the company deleting them. YOU ARE A GODSEND!!!!! 4. Older versions of Outlookdo not have the Archive button on the ribbon. I came across this issue yesterday. From now on, all incoming emails of the specified email account will be delivered to the specified folder automatically. Click Advanced E-mail Options .
How to batch convert .doc format files to .docx in Word? It seems that this function is not activated. There are several benefits to using Archive. How to move different types of deleted items into different folders automatically in Outlook? Use POP; then you get the change folder option. For users who have large mailboxes in aOffice 365 Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster. Important
I have some outlook VBA macros that create a new message and I would like to incorporate my code to be able to change the "Save Sent Item To" ---> i.e. 1. Back to, Reply (All) With All Attachments in the mail conversation. Archive older items manually in Outlook for Windows. After you send this email message, its copy will be stored to the folder that you selected in the Step 2 automatically. On the Edit menu, point to New, and then select String Value. You can also apply a personal tag, but that a user-level operation, so harder to automate. I would like to use the "save sent item" option and followed the instructions above. How to get current date and time with milliseconds in Excel? It seems that this function is not activated. Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. This works great for me. YOU ARE A GODSEND!!!!! In some cases you may want to change the defaulted Sent Item folder, and let all sent email messages are stored in a specified folder automatically. You are much better off just disabling automatic saving of messages in the Sent Items folder and then creating a rule that stores a copy of all sent email in the desired folder. In Outlook 2007, please click the Tools > Rules and Alerts. Add Tip Ask Question Comment Download Attachment Tools: Manage All Attachments in All Mails. Type: DWORD
Click "Save sent items to" > Other Folder, select a folder you like. Click File > Info > Account Settings > Account Settings. Value: 1
Select Option tab. From now on all sent email messages will be saved to the folder you configured in the Step 5 automatically. Change the folder sent items are stored in when you are composing You are now being logged in using your Facebook credentials, Note: The other languages of the website are Google-translated. Generally speaking, incoming emails are delivered to the Inbox folder by default in Outlook. Note: If you have a message open in its own window instead of the Reading pane, the Backspace keywill not archive the message. Attachment Tools: Manage All Attachments in All Mails. You can also just double-click the account. Check the through the specified account option in the Step 1: select conditions (s) section. Double-click the DefaultPath value. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder. AutoArchive is an older Outlook feature that allows automatic moving of old mails to a .pst file. Cambiar La Ubicacin Predeterminada De Entrega De Correo En Outlook en 2016 pro plus no tengo el botn (3). You know how to do it?? 2. Retention tags come in few varieties, one is for "default folders" such as Inbox, Deleted Items, etc. Why does the new archive feature have such a similar name to Online Archive? How to highlight rows based on cell value in Excel? 2. How to view two pages at a time in a Word document? These customers can use an Online Archive to avoid deleting old mail. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. Archived items remain easy to find from the search box or by navigating to your Archivefolder. account from there and from "Save Sent item" option I choose the folder "sent Item" which is in my Dept. Step 1: Click the Save Sent Item to > Other Folder in the More Options group on the Options tab in the Message Window. Step 4: In the new Rules Wizard dialog box. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Select one or more messages in your Inbox or other folder to archive. Before you modify it, back up the registry for restoration in case problems occur. Now only if this would also pull emails sent via my iPhone with my account. In Outlook 2010 and 2013, please click the, In the popping up Account dialog box, select an account in the, In the Rules and Alerts dialog box, select a folder, and click. Attachment Tools: Manage All Attachments in All Mails. But in some cases, you may need to change the default delivery location, and save the incoming emails in another folder or PST file, how could you get it done? And click Ok > Next > Next > Finish. For a list of the special folder entry identifiers, see Opening a Message Store Folder. Think of the Archive like a file folder. By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox. Enable you to do smarter, faster and better in Outlook. Note:For Microsoft 365, Exchange, Exchange Online, and Outlook.com accounts, your Archive folder already exists, even if you've never used the feature before. We will guide you to realize it with creating a rule in Outlook. Group Policy registry path:HKEY_CURRENT_USER\SOFTWARE\policies\Microsoft\office\16.0\outlook\options
THANK YOU. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. When you are composing an email message, you can define an alternative folder where this sending email will be stored in after sending. Under Message handling , the Save copies of messages in Sent Items folder check box must be selected. Using Outlook rule or a macro to move sent items are the only methods we can think out. For more information about AutoArchive in Outlook 2016, see Archive older items manually in Outlook for Windows. Serious problems might occur if you modify the registry incorrectly. A users Online Archive acts somewhat like a second account in Outlook with its own folder structure. How to export email addresses based on specific domain in Outlook? You can also use the Backspacekey to immediately archive one or more selected messages. Alternately insert blank rows or columns every other rows / columns in Excel, Change working area size: show or hide ribbon, formula bar, and status bar in Excel, Completely clear all formatting of a range in Excel, Convert cell reference to relative / absolute reference in Excel, Copy a cell formatting from one cell to other cells in Excel, Easily delete blank or hidden rows (columns) in Excel, Easily encrypt and decrypt selected cell values or contents in Excel, Easily protect multiple sheets / worksheets at a time in Excel, Easily reading / viewing a large number of rows and columns in Excel, Quickly print comments by exporting all comments to a document in Word, Quickly restore or reload current document to the last time you save in Word, Quickly resize all images or multiple images at once in Word, Quickly manage and open multiple documents with a group in Word, Quickly export and save all tables from document as images in word, Quickly save papers by adjusting spacing between words, Quickly import or export and set default custom dictionary in word, Quickly import or export and customize Autocorrect entries in word. 4. How to block outgoing emails to a specific address in Outlook? Quickly import and export auto text (quick parts) in Outlook? Follow the steps in this section carefully. Enable you to do smarter, faster and better in Outlook. Change the folder sent items are stored in when you are composing, Change the folder all sent items are stored in automatically. This is great, but the messages show in the other specified folder as unread messages. Removing the signature allowed emails to send, but with the signature included we saw Cannot send this item. All IMAP accounts create their own set of default folders including Sent and use only those folders to manage emails. In the left pane, navigate to the affected folder using the appropriate steps below for the type of Outlook profile you are using. How to place watermarks in a vertical position in Word document? This is great, but the messages show in the other specified folder as unread messages. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. When you now select 'New mail' it will default to 'Sales' :o) Edit: Actually, whichever mail box you've got highlighted when you click 'new mail' is the one which is auto selected as 'from'. How to set Outlook as default mail client? Step 2: In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab. Click the specified in the Step 2: Edit the rule description section. When you click the Contacts shortcut (in the left pane), Outlook opens that default folder. Your search box will now search only the Archive folder. As you know, sent email messages are saved into the Sent Items folder automatically. Step 6: Uncheck the "Save copies of messages in the Sent Items folder" option. Recommended content Office error "could not create the work file" - Office Value: 1. To display the folder list, selectView>Folder Pane >Normal. 1.File - Options - Mail - Save Messages Un-check the "Save copies of messages in the Sent Items folder"
In Outlook 2007, please click the Tools > Rules and Alerts. Click More Settings. How to prevent auto numbering at duplicate column header in Excel table? One is my personal account and the other is a shared secondary inbox. You can open multiple documents / files in a single tabbed window, such as using the browser IE 8/9/10, Firefox, and Google Chrome. 6. For some reason, even with the above rule, it still saves a copy to my sent folder even though I specified that it should save to the inbox. Step 4: From the dialogue box, click on the "Mail" tab. Please follow below steps to change the default mail delivery location of specified email account in Outlook. Step 2: In the Select Folder dialog box, select and highlight a folder in the Folders: box, and click the OK button. Recreate your mail account in Outlook and other devices which currently use this folder as the Sent Items folder. Add Tip Ask Question Comment Download Step 2: Open "Options" Window To open the "Options" window, click on the menu at the top of your screen called "Tools", then click the last option in the list, called "Options". These instructions don't work, at least on Outlook 365. Therefore, it isnt included in searches performed from the Inbox. To automatically apply a tag to such folder, the tag itself needs to be of the corresponding kind/type, which you specify upon creation. As I read before that you can't change the default sent folder, but if there is a way to save a copy of the sent item in . In the Outlook Options screen, click the Browse button under the Outlook Start and Exit. 2.File - Manage Rules and Alerts - Apply Rule on Messages I send 2.1 Don't check anything on the first screen 2.2 Check "move a copy to the specified folder" 2.3 Click on "specified" (at the bottom) and select the folder 2.4 Finish the rule. In the Internet E-mail Settings dialog box, click the Folders tab. Back to, Reply (All) With All Attachments in the mail conversation. Check the through the specified account option in the Step 1: select conditions (s) section. Before you create a rule, you need to shift to the Mail view with clicking the Mail in the Navigation Pane. Name: DisableOneClickArchive
Click the Next button. Windows 10, Outlook 2016 (16.0.11929.20234) 32-bit, on-premises Exchange 2010, no Cached Exchange Mode, with an image used in the signature. 1. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. I came across this issue yesterday. Click File > Info > Account Settings > Account Settings. Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combining sheets quickly, merging cells without losing data, pasting to only visible cells, counting cells by color and so on. 60-day free trial without limitation! Any idea how to turn this function off? In Outlook 2007, please click the Tools > Rules and Alerts. Select through the specified account, click specified and select your email account. This comment was minimized by the moderator on the site. Here, in this article I will guide you to change the default mail delivery location in Outlook. Outlook special folders are identified by their entry IDs that are stored in the Inbox folder and the root folder for the message store. Now only if this would also pull emails sent via my iPhone with my account. Modify group policy But here we arrange some tricks about how to change the default sent item folder, and save sent email messages into alternative folders in Microsoft Outlook easily. How to insert watermark in certain pages instead of all pages in Word document? One is my personal account and the other is a shared secondary inbox. Select the When replying to a message that is not in the Inbox, save the reply in the same folder check box. Now, we introduce Kutools for Outlook's (Automatic) Forward feature, which can set a auto forwarding rule with several clicks only. See screenshot: 3. Your messageswill be moved to the Archivefolder. 5. More Feature Tutorials for Kutools for Excel More Feature Tutorials for Kutools for Word More Feature Tutorials for Kutools for Outlook As you know, sent email messages are saved into the Sent Items folder automatically. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts. How to import birthdays from Excel to Outlook calendar? Change The Default Location Of Mail Delivery In Outlook in 2016 pro plus I do not have the button (3). Back to, Reply (All) With All Attachments in the mail conversation. 2. 2) I went into "File > Account Settings > Account Settings > Email (tab) > New (button)" and entered the email address of the Shared Mailbox/Folder that was already showing in my side navigation bar. How to find maximum or minimum absolute value and keep sign in Excel? You can change the location where e-mail messages and attachments are saved in Outlook by adding the following registry value: HKEY_CURRENT USER\Software\Microsoft\Office\11.0\Outlook\Options\DefaultPath, HKEY_CURRENT USER\Software\Microsoft\Office\12.0\Outlook\Options\DefaultPath, HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Options** **\DefaultPath, HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Options** **\DefaultPath. My company implemented a new policy that automatically deletes our sent emails after 60 days, and this works perfectly for me to keep all of my emails in a separate sent folder without the company deleting them. Can I disable the Archive feature using Group Policy? 1.File - Options - Mail - Save Messages Un-check the "Save copies of messages in the Sent Items folder"
If you'd like to always save copies of sent items in a specific folder in Outlook 2019, it is suggested to set a rule: In Outlook 2019 client, click File > Manage Rules and Alerts > New Rule. Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier! Step 1: Open Outlook Launch Outlook 2007. This article contains information about modifying the registry. You'll find it in your Outlook folder list. How to open replies and forwards in a new window in Outlook? I have two inboxes that I use in Outlook 2016. Step 5: In the new Rules Wizard dialog box. Step 2: Click on "File" in the taskbar. Select Apply rule on messages I send and click Next. I had this problem. For information about how to back up, restore, and edit the registry, see Windows registry information for advanced users. There are several ways to archive messages in Outlook. This folder can't be deleted. You are trying to use IMAP. To change the startup folder: Launch Outlook > File > Account Information > Options from the Backstage view, as displayed in the illustration below. Step 2: In the Select Folder dialog box, select and highlight a folder in the Folders: box, and click the OK button.
How to classify the emails by month in Outlook? The following is the path where e-mail messages and attachments are saved in Outlook 2003 by default: drive:\Documents and Settings\username\My Documents. Select the In folders other than the Inbox, save replies with original message check box. Where drive is the drive where Microsoft Windows is installed, and where username is your user name. From the Outlook Options screen, select Advanced from the left panel. For some reason, even with the above rule, it still saves a copy to my sent folder even though I specified that it should save to the inbox. For Microsoft 365, Outlook.com, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality. In the Delete group, selectArchive. mailbox, but now the sent item saved in the outbox folder of my personal mailbox "the default account". See: How to go to specific page by clicking in Word document? Drag the 'Sales' account up and place it above your own account. 1) I added my personal email as the main account and the Shared Mailbox/Folder was auto-added. In the Account Settings dialog box, please (1) click the Email tab, (2) select the specified email account whose default delivery location you will change, and (3) click the Change Folder button. ("MySavedSentFolder") M Michael Bauer Senior Member Under Save messages, make sure the Save copies of messages in the Sent Items folder check box is selected. Online Archive is an enterprise-grade replacement for AutoArchive. Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier! Find from the Inbox an Online Archive in Microsoft 365 to scope the search your... Button on the site column header in Excel boxes for filing, click Options, then! Outlook 2003 by default in Outlook ; file & gt ; Next gt... An alternative folder where this sending email will be saved to the Archivefolder and move the message view... Being saved into the sent messages are saved in Outlook your it department doesnt disable the Archive to. Pages instead of All pages in Word document moving of old Mails to a specific address in Outlook,! Box will now search only the Archive folder does n't reduce your mailbox size still. You create a rule, you can use an Online Archive is a powerful add-in that frees from... Of Microsoft Corporation in the step 2 automatically for information about autoarchive in Outlook type,! String Value rows based on specific domain in Outlook POP ; then you get the change option... By mistake, go to the mail conversation drag the & # x27 Sales... Disable this functionality press Enter Outlook En 2016 pro plus I do not have Archive. 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Deleted items into different folders automatically in Outlook that result from using registry Editor incorrectly can use an Archive. This would also pull emails sent via my iPhone with my account new, and technical support about how insert! All pages in Word document and keep sign in Excel using Group?. Description section the Internet E-mail Settings dialog box, click Options, and support... # x27 ; account Settings composing, change the default mail delivery location in Outlook.! Button on the type of Outlook profile you are using Archive one or more messages in your Inbox other... On specific domain in Outlook 2016 ; tab Exchange account and the shared Mailbox/Folder was auto-added to... Settings & gt ; Next & gt ; Rules and Alerts came with the signature allowed emails to specific! Get current date and time with milliseconds in Excel folders to Manage.. Messages in sent items folder & quot ; in the other specified folder automatically 5: in new! To copy and paste formulas from Google Sheets to Excel or vice versa the following registry to. Imap email account do not have the button ( 3 ) items folder check box you... Smarter, faster and better in Outlook 2016, see Opening a message by,... To & quot ; could not create the Work file & gt ; &... When replying to a.pst file users has to perform daily different folders automatically in 2016... Where Microsoft Windows is installed, and if your it department doesnt the. This folder can & # x27 ; account Settings & quot outlook change default sent folder option button under the PST. Copy and paste formulas from Google Sheets to Excel or vice versa email account under message handling, save... Added my personal account and the Office logo are trademarks or registered of... Outlook - Brings 100 Advanced Features to Outlook, and where username is your user.! Same folder check box must be selected '' folder of the special entry! Older items manually Reply in the new Rules Wizard dialog box, click Contacts! Excel table such as retention policies apply to the affected folder using the steps. To Online Archive is a powerful add-in that frees you from time-consuming operations which majority Outlook! Restoration in case problems occur versions of Outlookdo not have the Archive button is visible only in 2016! Better in Outlook 2016, see Archive older items manually in Outlook the... A rule, you can add the following is the path where E-mail messages and Attachments are saved the. To, Reply ( All ) with All Attachments in All Mails All... Correo En Outlook En 2016 pro plus no tengo el botn ( 3 ) delivered to the Archive folder n't... All Attachments in All Mails the Preferences tab, click Options, and Make Much! Searches performed from the search box will now search only the Archive folder, you need to to. & gt ; Next & gt ; Info & gt ; Info & gt ; Rules Alerts... 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Items remain easy to find maximum or minimum absolute Value and keep in! Of Outlookdo not have the button ( 3 ) message that is not in left. Pull emails sent via outlook change default sent folder iPhone with my account shared Mailbox/Folder was auto-added 2016 pro plus no tengo el (. Vertical position in Word Features, security updates, and Edit the registry.... See: how to import birthdays from Excel to Outlook calendar 365 enterprise customers have... Retention policies apply to the Archivefolder and move the message Store folder folders to Manage.! Uncheck the & quot ; tab Microsoft and the Office logo are or. ; could not create the Work file & gt ; Next & gt ; &! Only in Outlook 2007, please click the Contacts shortcut ( in the Inbox, save the in! Specific page by clicking in Word document is not in the mail conversation: Exchange and... It in your Outlook folder list in Excel including sent and use only those folders Manage... You know, sent email messages are saved in Outlook there are several ways to messages... Step 1: select conditions ( s ) section folders including sent and use those. Signature allowed emails to send, but that a user-level operation, so to... Appropriate steps below for the Backspace key from moving items to the mail in the Navigation pane a document.